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Executive Assistant to Chairman/CEO

Full Time

Website C-SUITE ASSISTANTS


A successful investment firm is looking for an Executive Assistant to the Chairman/CEO. The role will be hybrid (in office plus remote) for six months out of the year when the CEO is in Miami. The current assistant has been in the role over 4 years. The office is on N. Wabash and there are 21 employees in the Chicago office and a total of 50 nationally.



About the Job:


Vet and prioritize the CEOs emails and draft responses


Manage relationships with key internal and external stakeholders


Planning and executing internal and external meetings and events


Prepare and edit correspondence, reports, and presentations


Maintain well-organized filing systems for professional records and correspondence


Handle confidential and sensitive information with discretion


Screen incoming phone calls delivering detailed, timely messages to the appropriate parties


Proactively manage daily calendar, identifying and mitigation potential conflicts


Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items


Help plan and coordinate business events and functions


Schedule internal and external meetings


Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible


Process expense reports


Support simple budget tracking related to office operations and business projects


Evaluate monthly spend within areas of responsibility, making recommendations for cost and time efficiencies


Assist with personal scheduling, such as coordinating appointments or family-related engagements.


Ad hoc projects as needed


Limited off-hour availability via text



About You:


Minimum of 10 years of experience in a related support position


BA/BS from a college or university


Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)


Dynamic and proactive comfortable in a fast-paced environment.


Polished, professional demeanor


Proactive go-getter; no task is too big or too small


Outstanding communication skills



Salary, Bonus, Benefits (medical, dental, vision)-basic plan paid 87% by the firm, Paid Vacation, 401k, Commuter benefits


Hours: 9-5


Full-Time

Tagged as: Justify, Text

To apply for this job please visit www.jobvertise.com.


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