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Executive Assistant to the CFO

Full Time

Website BIZJOBZ LLC

Our client is a NYC based Real Estate Investment Firm. With a focus on distressed, deep value add and contrarian investing, mostly within the United States. They manage a diverse portfolio of real estate investments and manage over 4.0 billion of equity capital.


The Executive Assistant will support the companies Treasury, Tax, and Finance Departments, as well as, the Chief Financial Officer, department heads, and other team members. Position is hybrid: Either 3 days in office, or sometimes 4 days in the office(link removed)


MAIN RESPONSIBILITIES:


Support Treasury function by ensuring the company funding memo documentation process is compliant with all internal protocol


Maintain all cash, wire payment, and funding logs in Microsoft Excel (daily as cash activity occurs)


Confirm 100% of all new wire instructions are validated by verbal phone confirmation with appropriate vendors


After all investment funding’s obtain confirmation from all joint venture partners that all third parties have funded their capital call obligations


Assist head of tax compliance with all tax payments and filings throughout the year.


Ensure tax remains coordinated with Treasury to make all quarterly tax payments


Process and mail all tax returns that require physical mail with appropriate certified return receipts for all company related vehicles


Manage all document support for proof of mailings


Save down bank statements monthly as part of books and records support


Track receipt of periodic financial statement reporting for all JV-level entities


Save down all funding memos and other appropriate records in compliance with companys books and records policies and confirm all archived files have been shared with the Fund Administrator


ADDITIONAL RESPONSIBILITIES:


Calendar management arrange meetings, calls, and video conferencing with platforms such as Zoom and Microsoft Teams for team members


Coordinate travel requirements in accordance with company policies


Prepare expense reports (Concur) for team members (primarily CFO)


Coordination of office events, such as office lunch meetings and outings, as needed


Work with third parties and JV venture partners to obtain supporting documentation


Assist in special projects


MAIN REQUIREMENTS:


5+ years of applicable executive administrative support experience working in financial services, preferably with exposure to Treasury, Tax, or Finance functions.


Exceptionally well-organized self-starter with time-management skills and the ability to manage multiple priorities and work effectively under pressure


Focused on the implementation and maintenance of defined process flows for the execution of critical tasks


Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint, to collate, manage, process and present data and information


Salary will be between 70K-80K (DOE) with a bonus, + benefits Full-Time

Tagged as: PanPBrP

To apply for this job please visit www.jobvertise.com.


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