Administrative Assistant

We are seeking a highly organized and efficient Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be comfortable with general office operations, meticulous in record-keeping, and possess strong communication skills.

Responsibilities

• Perform general office duties such as answering phones, greeting visitors, and responding to emails.




• Assist in the preparation of regularly scheduled reports and presentations.




• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt of supplies.




• Handle sensitive information in a confidential manner.




• Develop and maintain a filing system, both electronic and physical, ensuring records are easily accessible.




• Create and update records and databases with personnel, financial, and other data.




• Assist with HR tasks such as scheduling interviews and coordinating new hire orientations.




• Perform other administrative duties as assigned.

Requirements

• Knowledge of office management systems and procedures.




• Excellent time management skills and ability to prioritize tasks.




• Proficiency in MS Office (MS Excel and MS Word, in particular).




• Strong organizational skills with the ability to multi-task.




• Attention to detail and problem-solving skills.




• Excellent written and verbal communication skills.




• High school diploma: additional qualification as an Administrative Assistant or Secretary will be a plus.

Preferred Qualification

• Previous experience in a similar role.




• Associate or bachelors degree in business administration or relevant field.

Keenbee Talent Solutions is a Native Alaskan Women owned sdb specializing in the placement of highly skilled professionals in Accounting and Finance, IT/MIS and Biomedical. Keenbee has been in business since 1997 servicing New Mexico and the surrounding states with high results. Keenbee Talent Solutions is an equal opportunity employment agency. We do not discriminate based on race, color, national origin, religion, ancestry, sex, age, disability, serious medical condition, spousal affiliation, sexual orientation, gender identity, or other classifications protected under the law.